So, you’re great at organizing, prioritizing, and getting things done?

THE QUICK LOOK

  • Job function: Administration

  • Employment type: full time (open to part-time if your capability matches the role)

  • Position type: salary

  • Compensation: $40/hr starting (potential $45/hr beyond 90 days based on success)

  • Location: remote, work-from-home

  • Direct report: CEO

THE PITCH

Part project coordinator, part problem solver, part get-stuff-done ninja, full-time Executive Assistant. You are the TSG Gatekeeper and responsible for day-to-day operations. (Well, not yet; you have to apply first.) 

The Total Solutions Group is not your average company and this is not your average assistant role. We are a small, innovative, and 100% remote entrepreneurial organization that helps companies and their people become the best versions of themselves. You will facilitate the ability for the CEO to effectively lead the company and you’ll be a part of support and decision making for nearly every vital function of the business from marketing reach to sales opportunity to client impact.

THE COMPANY

At TSG, we work with executive teams of mid-sized companies who realize they must align their culture, strategy, and capability to achieve what’s Really Most Important™ now and for the long-term. We custom-build and implement end-to-end solutions through strategic consulting and results-based training to achieve a culture-driven transformation. Learn more here.

Most people typically invest more time at work than at home, so work needs to be a place where we can become the best versions of ourselves through the work we do and the organization we’re a part of, unlocking the true potential and performance of both the organization and the person at the same time. People who have better experiences at work take home more wins and less stress to their families and friends. Isn’t that what you want?

THE RESPONSIBILITIES

  • Oversee direct access to the CEO's time, energy, and attention

  • Coordinate meetings, correspondence, and research

  • Communicate on behalf of the CEO

  • Coordinate marketing conferences, sessions, webinars

  • Organize the CRM spreadsheet database and action items

  • Attend client and sales calls to prioritize action items

  • Manage invoices and payments

THE QUALIFICATIONS

  • TRAITS

    • Balance your own time and projects while working virtually

    • Proactively communicate concerns or challenges

    • Focus on performance and productivity to make consistent progress

    • Resilience and ability to manage change within competing demands and priorities

    • Have a strong work ethic that values achieving results (not just getting tasks done)

    • Be passionate for creating a real impact on the business and with clients (not just doing the job)

    • Open to occasional travel (sometimes during evenings and weekends)

    • Bonus points for personality and spunk

  • EXPERIENCE

  • MUST-HAVE SKILLS

    • Expert management of time, energy, attention, ideas, and tasks

    • Proficiency with Google Workspace: Chrome, Drive, Gmail, Docs, Sheets, and Forms

    • Competence with Microsoft 365: Word, Excel, PowerPoint, OneNote, Outlook, and Teams

    • Proficiency with Asana or similar project management software

    • Strong verbal and written communication with impeccable spelling and grammar

    • Experience with Zoom for meetings and collaboration

    • Familiarity with online meeting and appointment tools: Google Calendar and Calendly.com

  • NICE-TO-HAVE SKILLS

    • Customer service, problem solving, and driving results

    • Analytical skills to determine priority, evaluate data, and make decisions

    • Business acumen, including strategic planning and recognizing stakeholder needs

  • HOME OFFICE TOOLS

    • A private and professional work-from-home environment

    • Computer, high-speed Internet connection, and appropriate background

    • External webcam and microphone recommended

THE OFFER

  • COMPENSATION

    • $40/hr starting (potential $45/hr beyond 90 days based on success)

  • BENEFITS & PERKS

    • 4 weeks flexible paid time off and a supportive family first culture

    • Personal coaching sessions for your own physical, mental, and financial health

    • Unlimited access to our LinkedIn Learning subscription

    • Humor and sarcasm are welcome in everyday conversation 

  • DEI COMMITMENT

    • At TSG, believe that we have a moral obligation to promote a culture of understanding and belonging that is free of discrimination, harassment, and retaliation. We welcome people from all backgrounds and demonstrate our commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, challenging injustice, and celebrating the diversity of our uniqueness.

THE TIMELINE

  • Complete your application and wow us with your audition video and role demonstration.

  • Within a week, you will know if you are being scheduled for 1‒2 interviews with the CEO and/or COO.

  • After your second interview, upon success and selection, we will present you with an offer.

  • Once you accept the offer, get ready for your First Day Experience at TSG.

  • Begin your 90-day onboarding and training to set up your future success.

 
Your First Step